More than just Accounting
Introduction
BriteAccount is a highly generic accounting and invoicing system that automatically generates financial transactions, manages disputes, payments, collections and provides a whole series of reports on the balance of trade and customer accounting. It is a powerful medium that can be used to integrate products and services from disparate systems and business into one invoice.
BriteAccount is much more flexible and has many more business rules than the average accounting system. The following is a pictorial representation of how BriteAccount can fit into your business.
General Overview
BriteAccount manages all customer information and account details and can interface to practically any system to accept transaction feeds which will ultimately end up in an invoice, along with other manual or automatic transaction such as ad-hoc charges, recurring charges, taxes, interest, discounts, surcharges etc. The following diagram depicts, at a very high level, some of the functions of BriteAccount:
BriteAccount categorizes transactions according to parameter value groups that are later used for invoicing. BriteAccount allows transaction rules to apply to transactions in order to formulate other charges. User may choose to invoke transaction manually, using a scheduler or via invoicing. Invoice rules are later created to accommodate specific terms and conditions that should apply. BriteAccount caters to the needs of both Account Receivable and Account Payable.
The following is a summary of the characteristics of BriteAccount:
- A Generic Invoicing / Accounting System
- Can take Data Sources from ANY System
- Unifies Your Products & Services into ONE Bill
- Allows Generic Transactions & Rules
- Allows Multiple Invoice Formats & Rules
- Format & Rules According to Customers
- Allocates All Transactions to Accounts
- Handles Dispute Management
- Interfaces to Your General Ledger
The following is a list of functionality that is incorporated into BriteAccount:
- General Features
- Import / Export Format Definition
- Import / Export Invocation & Log View
- Reference Data Generation based on Feeds and Contents
- Source Data Definition & Grouping of Parameters
- Security, Auditing, Language, Offline Access
- Standard / Generic Data Definition
- Departments & Employees (Linked to System Users)
- Documents (Invoice/Debit Note) and Variables (Invoice Parameters)
- Services & Service Types and Currencies
- Customer Ranking and Benefits
- Customer Accounts Profiles and Account Categories
- Transactions
- Transaction Types and Groups
- Transaction Rule Definition (Rules for Recurring Charges, Ad-hoc, Taxes, Interests, Penalties/Rebates, Payments etc.)
- Transaction Generation & Posting
- Transaction Search and Reversal
- Assigning Transaction Types to Accounts
- Exclude Exceptions
- Invoicing
- Invoice Types and Invoice Groups
- Invoice Sent and Invoices Received (Capturing)
- Invoice Rules (Inclusion of Transaction Types)
- Debit/Credit Notes Sent and Received
- Invoice Generation
- Settlement
- Payments from Customers / Business Partners
- Collections from Business Partners
- Allocation of Payments to Invoices
- Disputes Management
- Disputes Lodged & Received
- Association of Disputes to Invoices
- Identification of Actual Values under Dispute
- Reports
- Invoices / Debit Notes / Credit Notes
- Statement of Accounts
- Status with Business Partner
- Disputes
- Ageing Analysis
- Miscellaneous
- BriteAccount can be extended with the following:
- Orders and Delivery Notes
- Inventory & Asset Management
- Interfaces to Cash Registers
- Interfaces to Collections Systems
- On-line Payments
- On-line Invoicing and Data Interchange
- Customer Orders (with web access)
